29 Can I hang signs or banners in and around the Library? The New York Public Library does not allow the promotion or advertising of any brand other than The New York Public Library brand. No signs, banners, or promotional materials may be placed in the public areas of the building. This includes the front steps, plaza, façade, and sidewalk areas of the building. Any products, signs, or promotions must be displayed or take place solely within the client's rented space ( if a public space, after public hours) and with the approval of the NYPL. Will I be required to sign a contract and supply insurance? All renting parties will be required to sign and comply with a standard facilities rental agreement in order to use Library space. In addition, if liquor is to be served, rental parties will also be required to sign a liquor contract. Contracts are not negotiable. Various levels of insurance will need to be obtained depending upon the nature of the event. How do I get liquor for my event? The Library maintains a liquor license so all wine, liquor, and beer needs to be purchased through us. All arrangements will be made through our Beverage Manager. Separate liquor insurance and contract apply. Is security available for my event? Basic security and maintenance are included in all rental fees. Any additional security or maintenance necessary, whether determined by you or by us, is at the expense of the client. Library security has final say in all security matters. Can other events take place in the building at the same time as mine? The Library will determine the number of events to be operated simultaneously in the building, and we do not guarantee you sole use of the Library except in the location( s) as contracted; however, we will ensure that your event is in no way disrupted by any other event. In addition, you may rent the entire building to ensure your sole use of the building at the time of your event. Your Event Coordinator will speak with you about this option if you wish. Do my guests need to go through a bag check? Bag checks are not required at rental events; however, the Library reserves the right to inspect any and all packages, boxes, bags, purses, backpacks, or similar items and their contents being brought into the Library facility. The Library may refuse to admit certain persons and/ or certain packages or contents into the Library premises based on any security concerns. Are there smoking areas in the building? There is no smoking whatsoever in any interior area of the building, including the loading dock and adjacent areas. Without exception, anyone caught smoking will be asked to leave the premises. Smoking is allowed only outside the building, including the street and front step areas. How do I get a floor plan for my event space? You may ask your NYPL Event Coordinator, visit www. nypl. org/ spacerental, or go to www. meetingmatrix. com where you can download and work within the Meeting Matrix program to lay out your event. Does the building have access for persons with disabilities? A ramp to the building is located at the 42nd Street entrance. All levels of the building are accessible by an elevator at the north end of the building. Wheelchair- accessible restroom facilities are located on the ground floor. Are all of your rental areas air- conditioned? There is no air- conditioning in either Astor Hall or the McGraw Rotunda. During the holiday season, are there decorations present that may affect my event? Annually, from the weekend following the Thanksgiving holiday until mid- January, there are a significant number of holiday decorations throughout the building. During this time, rooms are rented as is and these decorations may not be altered or removed for any reason. Does the Library provide parking and are there hotels nearby? The Library is set in the heart of New York City. While we do not offer parking on site, many parking facilities and hotels are within walking distance of the building's location. Do I receive a discount at The Library Shop? Rental clients are entitled to a discount at The Library Shop for merchandise purchased for use during the event only. You must organize purchases through your Event Coordinator. The Library Shop offers a selection of distinctive merchandise for all of your gift- giving needs, including books, jewelry, stationery, holiday cards, and Library publications. You can visit The Library Shop while at the Schwarzman Building or online at www. thelibraryshop. org. How can I support the NYPL? By renting space with us, you are providing support for all of the invaluable programs and services The New York Public Library has to offer. In addition to space rental, the Library has a variety of membership programs that may appeal to you. Please visit www. nypl. org/ support for more information.

30 Contact For more information on space rentals, visit www. nypl. org/ spacerental. To contact The New York Public Library Office of Special Events directly, call 212- 930- 0730, fax 212- 642- 0100, or e- mail spev@ nypl. org. All filming and photography requests must be submitted in writing at least two to three weeks prior to filming. Please submit to spev@ nypl. org. For information about programs, services, and exhibitions at The New York Public Library, visit www. nypl. org. Directions MTA Subway 123- to 42nd Street and Broadway. Walk two blocks east to Fifth Avenue. AC- to 42nd Street and Eighth Avenue. Walk four blocks east to Fifth Avenue. DBFV- to 42nd Street and Sixth Avenue. Walk one block east to Fifth Avenue. 456- to Grand Central Station. Walk two blocks west to Fifth Avenue. 7- to Fifth Avenue. MTA Bus M1, M2, M3, M4, M6, M7, M42, M104, Q32 buses to Fifth Avenue and 42nd Street. For directions from outside of New York City, please call the Metropolitan Transportation Authority at 718- 330- 1234 for detailed travel information. The New York Public Library Stephen A. Schwarzman Building Fifth Avenue and 42nd Street . New York, NY 10018- 2788 www. nypl. org/ spacerental © Peter Aaron/ ESTO